Microsoft Teams File Explorer

Business Challenge

Microsoft Teams has been introduced in your organization and you have (wisely!) decided that you don’t want to migrate the legacy structure of your old group shares to Microsoft Teams. However, you want Microsoft Teams to reflect the current state and culture of your organization. Going forward, your users are now part of two worlds in which they collaborate: 1) The old group share and 2) the new Microsoft Teams environment.

You want a solution that truly positions Microsoft Teams as your department, project or theme-based landing zone from where a user can start working and has all information available at his or her fingertips.

As your users are already very familiar with browsing through a structure of folders to get to the file they need, you want this functionality to be available in Microsoft Teams as well to access the (archived), old group shares.

IT Challenges

  • Microsoft Teams is a cloud solution, and your file servers are not
  • Microsoft Teams does not have functionality available to access your fileservers
  • UNC path or local file locations cannot be accessed in  Microsoft  Teams
  • If you keep the files on a (cloudified) file share, these are not findable in Microsoft 365
  • You want to avoid complexity during the migration to Microsoft Teams
  • You don’t want to migrate NTFS permissions to Microsoft Teams, as SharePoint Online Permissions work very diffrently than NTFS permissions
  • You want to avoid that migrating from file shares to Microsoft Teams provides access to unauthorized persons
  • You don’t want users that work from the office to setup a VPN for anything, especially not to access the old group share files
  • You want to be sure that any and all access to file, including to those of the group share, can be done any time, from any device on any location and always in a secure manner
  • You want authentication based on what you already use for Microsoft Teams, hence with Azure Active Directory

Our Solution

We offer a solution that presents itself as a file explorer and that can be added as one or multiple tabs in one or multiple channels of an existing Team within Microsoft Teams. It points to any folder on a file share while respecting existing (and new) NTFS permissions using Microsoft 365 and / or Azure capabilities.

As a result, a user can truly use Microsoft Teams as a landing zone to work with all files, stored in Microsoft Teams or stored on a traditional file share (hosted locally or in Azure) all without leaving the Microsoft Teams client. 

The user simply clicks the associated tab in Microsoft Teams to access files stored on a (read-only) file share without the need for a VPN. The Microsoft Teams File Explorer functionality allows uses to view or download files, but also copy or move them to a location in Microsoft Teams.

Using SharePoint Hybrid Search the files accessible via the Eden Akers Microsoft Teams File Explorer can also be made findable in the Search capabilities of Microsoft 365.

This all works in a secure manner leveraging the security capabilities of Microsoft 365 and the Azure Cloud.

Benefits

    • Avoid a complex data migration project
     
  • Ability to start “Green Field” with Microsoft Teams
    • Access these old group share files without leaving the Microsoft Teams client
    • Find all files in Microsoft Teams regardless of the physical location by using SharePoint Hybrid Search
    • Low learning curves and improve adoption by making Microsoft Teams the only location to go to when working with files, even those old group share files
    • Avoid multiple copies of files (single source of truth)
    • No loss of information
  • Secure access to files 
  • Use existing NTFS permissions for authorization in combination with (Azure) Active Directory for authentication
  • Avoid Users valuable time in asking them to clean-up files due to an upcoming migration

Want to know more?

If you are interested in using our Microsoft Teams File Explorer in your organization and / or want to see a demo, please contact us.  

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Help & Support

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